Beveria Terms of Service

These Terms of Service, hereinafter referred to as the "Terms", define the rules for providing electronic services via the Beveria platform, available in particular under the domain beveria.anmcollective.fun, its subpages, web applications, and related panels.

The service provider is ANM Collective sp. z o.o. with its registered office in Włodzimierz, address: Włodzimierz 5A, 98-105 Wodzierady, entered into the register of entrepreneurs of the National Court Register under KRS number 0001219850, NIP 8311649267, REGON 54382029200000, hereinafter referred to as "ANM" or the "Service Provider".

Contact with the Service Provider is possible via e-mail: kontakt@anmcollective.pl or by phone at +48 572 069 851.

The Terms are made available free of charge in a way that allows their acquisition, reproduction, recording, and storage.

Terms used in the Regulations mean:

1. Platform – the Beveria system together with the public event board, event pages, participant panel, organizer panel, Staff Pass, QR functions, AI, and other modules.
2. User – any person using the Platform, regardless of whether they have an Account.
3. Participant – a person browsing an event, expressing interest, registering, or participating in an event.
4. Organizer – an entrepreneur, organization, institution, or other entity creating and operating events using the Platform.
5. Account – the User's individual access to the private part of the Platform.
6. Event – an event, conference, training, workshop, concert, meeting, recruitment, local event, private event, business event, or other undertaking published or operated by the Organizer.
7. Announcement – a public card or Event page published on the Beveria board.
8. Content – texts, photos, videos, graphics, materials, links, marks, descriptions, and data entered into the Platform.
9. Staff Pass – access intended for the personnel operating the Event, the scope of which is defined by the Organizer.
10. Event Pass – digital confirmation or QR code assigned to the Participant or a person registered by them.
11. AI Functions – functions using artificial intelligence models to generate content, analyze data, create suggestions, and support Event organization.

The Platform may provide in particular the following services:

• browsing the public event board;
• browsing Event pages and information;
• creating and maintaining an Account;
• registering interest and participation in an Event;
• managing RSVP and application data;
• adding accompanying persons and children by an authorized guardian;
• selecting tickets, meals, workshops, transport, and gadgets;
• sharing Event Passes and individual QR codes;
• creating and personalizing Event pages;
• publishing Announcements on the Beveria board;
• managing participants, applications, and payments;
• managing budget, schedule, tasks, and contractor base;
• conducting communication regarding the Event;
• managing entries, services, and personnel via Staff Pass;
• creating reports and summaries;
• using AI functions and system analysis.

The scope of individual functions may depend on the selected plan, the current stage of Platform development, Organizer's configuration, and technical availability.

Detailed terms of paid plans, billing periods, automatic renewal, and subscription cancellation may be specified in the price list, order summary, or additional subscription terms presented before purchase.

To use the Platform, you need:

• a device with Internet access;
• an up-to-date web browser supporting JavaScript, cookies, and local data storage;
• an active e-mail address – when using an Account;
• camera access – if the User uses QR scanning;
• software enabling the reading of files made available on the Platform.

The User should independently secure their device, operating system, browser, and access data against access by unauthorized persons.

Using some functions may require accepting cookies necessary for login, security, and session maintenance.

Creating an Account requires providing true, up-to-date, and complete data and completing the steps indicated in the registration form.

The User is responsible for maintaining the confidentiality of their password, login codes, authorization links, and other data enabling access to the Account.

It is prohibited to share the Account with unauthorized persons, bypass Platform security measures, impersonate other people, and use other people's data without a proper basis.

The User is obliged to immediately inform the Service Provider about a suspected Account takeover or security breach.

The User may request the deletion of the Account. Deletion may not include data whose further storage is required by law, necessary for settlements, securing claims, or documenting operations.

The Organizer is solely responsible for the preparation, legality, security, and implementation of the organized Event.

The Organizer is responsible in particular for:

• the truthfulness and currentness of information about the Event;
• prices, sales rules, returns, and complaints regarding tickets;
• participation conditions, selection, and acceptance of Participants;
• execution of the program, benefits, and services promised to Participants;
• holding the rights to photos, graphics, marks, and other published Content;
• ensuring legal bases for processing Participants' data;
• providing Participants with their own information clause when they are the controller of their data;
• properly configuring roles, employee accesses, and Staff Pass;
• obtaining consents necessary for marketing communication;
• compliance with consumer, tax, sanitary, security, and other regulations applicable to the Event.

The Organizer cannot treat the mere possession of an Account by the Participant or acceptance of the Platform regulations as consent to marketing their own future events.

The Organizer is obliged to limit personnel access solely to data actually needed to perform the entrusted tasks.

Sending an application or expressing interest in an Event does not mean automatic acceptance of participation, unless the Organizer explicitly stated otherwise.

The Organizer may apply place limits, reserve lists, payment requirements, qualification criteria, or manual acceptance of applications.

The Participant is responsible for the truthfulness of the provided data and for having the right to provide the data of accompanying persons and children.

Data regarding allergies, diets, or special needs should be provided only when it is needed to operate the Event. The Organizer is responsible for determining the appropriate basis for their processing.

Information about payments, returns, program changes, and Event cancellation is provided by the Organizer in accordance with the rules of the given Event.

The Organizer may make Events available on the public Beveria board in accordance with the available configuration and terms of the selected plan.

The Service Provider may promote, position, and advertise the event board as a whole and present selected Events in its communication channels.

Publishing an Event on the board is an additional visibility channel. The Service Provider does not guarantee a specific number of views, leads, ticket sales, or Organizer revenue.

The Service Provider may change the category, hide, limit visibility, or remove an Announcement if:

• it violates the law or the Regulations;
• it misleads Users;
• it violates the rights of third parties;
• it concerns prohibited activities;
• it may threaten the security of Users;
• the quality or completeness of information prevents proper presentation of the Event.

The rights to the Platform, its code, architecture, appearance, marks, materials, and identification elements belong to the Service Provider or the respective licensors.

Introducing Content to the Platform does not transfer its ownership to the Service Provider.

The User grants the Service Provider a non-exclusive, free-of-charge license to the extent necessary to store, copy, technically process, and display the Content on the Platform and carry out the functions selected by the User.

An Organizer publishing an Announcement also grants consent to use its name, logo, main photo, and basic information about the Event in order to present and promote the Beveria board and the given Announcement.

It is forbidden to publish Content that is:

• unlawful, fraudulent, or misleading;
• infringing copyrights, marks, or personal rights;
• containing malicious software;
• inciting violence or hatred;
• disclosing third-party data without a legal basis or need;
• contrary to good morals and the purpose of the Platform.

AI functions support the User in analyzing data, creating content, preparing responses, detecting potential risks, and planning actions.

AI results may be incomplete, inaccurate, or inappropriate for a specific case. The User is obliged to evaluate them independently before use.

AI functions do not replace legal, tax, medical, financial, technical advice or the decision of the person responsible for the security of the Event.

Unless explicitly stated otherwise, the Platform does not make exclusively automated decisions towards Users producing legal effects or similarly significantly affecting them.

Access to AI functions may be subject to renewable daily, weekly, technical limits, or fair use policies. Limits may vary depending on the type of operation and the cost of its execution.

It is prohibited to use AI to generate content that is unlawful, infringes third-party rights, bypasses security measures, or massively automatically overloads the Platform.

The Organizer is responsible for assigning appropriate roles and permissions to personnel and for revoking access after the end of cooperation or the Event.

Links, tokens, and access codes to the Staff Pass should not be published or transferred to unauthorized persons.

The Service Provider may temporarily block an Account, token, or function in case of suspected security breach, abuse, attack, or access by an unauthorized person.

The User may not attempt to gain access to data, modules, and Accounts of other people, or conduct security tests without the prior written consent of the Service Provider.

The Service Provider develops the Platform and may introduce updates, patches, new modules, appearance changes, and technical changes.

The Platform may be temporarily unavailable due to maintenance, updates, failures, actions of infrastructure providers, force majeure, or reasons beyond the control of the Service Provider.

As far as possible, planned works causing significant unavailability will be communicated in advance.

The Service Provider may withdraw a function if it is justified by security, law, technology change, or termination of cooperation with a provider, while maintaining rules regarding paid services.

The Service Provider is responsible for the proper provision of Platform services on the terms resulting from applicable regulations.

The Service Provider is not the organizer of Events published by clients, unless explicitly stated otherwise for a given Event.

The Service Provider is not responsible for:

• the execution, quality, change, or cancellation of an Event;
• content, prices, and promises presented by the Organizer;
• actions of the Organizer's personnel;
• use of data by the Organizer unlawfully;
• decisions made solely on the basis of unverified AI suggestions;
• lack of a specific number of views, leads, participants, or sales;
• problems resulting from the User's device, connection, or software.

No provision of the Regulations excludes liability that cannot be excluded under applicable laws.

Unlawful content, violating rights or the Regulations can be reported to the address: kontakt@anmcollective.pl.

The report should include:

• address or designation of the Content;
• description of the violation;
• justification for the report;
• contact details of the reporter;
• a statement that the report was made in good faith.

The Service Provider may request additional information needed to consider the report.

In the event of a violation, the Service Provider may limit visibility, remove the Content, suspend a function, invalidate access, or block the Account.

Complaints regarding the operation of the Platform can be submitted electronically to the address: kontakt@anmcollective.pl.

The complaint should include:

• data allowing the identification of the User;
• description of the problem;
• date of its occurrence;
• expected way of resolution;
• as far as possible, screenshots or technical information.

The complaint will be considered without undue delay, no later than within 14 days, unless regulations or the nature of the case require a different deadline.

Complaints regarding the course of an Event, tickets, program, benefits, or payment refunds should be directed directly to the Organizer.

The User may stop using the free Platform services at any time.

The terms for terminating a paid subscription are specified by the terms of the plan and the order summary accepted before purchase.

The Service Provider may suspend or terminate the provision of services when the User:

• grossly or repeatedly violates the Regulations;
• fails to settle due fees;
• violates the security of the Platform;
• publishes unlawful Content;
• uses the service contrary to its intended purpose.

If the nature of the violation allows it, the User may be previously requested to remove it.

The Regulations may be changed in particular due to:

• change of law provisions;
• development or change of Platform functions;
• change of technology or providers;
• need to increase security;
• change in the service provision model.

The Service Provider will inform Users with an Account about significant changes in the Platform or by e-mail, with appropriate notice, if it is required.

The new version of the Regulations will be marked with the date of its entry into force.

Polish law applies to the Regulations and Platform services, taking into account the absolutely binding rights of consumers and other entitled persons.

Disputes will be resolved by the competent court in accordance with applicable regulations. This provision does not limit the rights of a consumer or an entrepreneur benefiting from consumer protection.

If any provision proves to be invalid, the remaining provisions remain in force.